Monday, December 13, 2010
A celebratory time for all Members of the Olympia Food Co- op to walk through the buildings and enjoy the outdoor space of the Co-op's new purchase and visualize the possibilities therein!
Music, Snacks and Community!
Potluck style; feel free to bring something to share.
905 Rogers St NW
Saturday December 18th
See you there!
Board Meetings are held at the Co-op's office at 610 Columbia st., across from Olympia Supply.
Announcements 2 min
Mission Statement /Agenda Review 3 min
Commitments Review / Minutes Review 3 min
Member Comment 10 min
Boycott Subcommittee Report 10 min
Anti Oppression Trainings 15 min
Donations 2010 20 min
BPC Report 10 min
Committee Reports 10 min
Budget 2011 30 min
Expansion (Executive Session) 15 min
Personnel (Executive Session) 50 min
Meeting Eval/ Commitments/ Next facilitator 2 min
Total Meeting Time: 3 hours
Friday, December 10, 2010
What are your ideas for how to use the new space, or how to reconfigure the existing store? What are we not selling/doing now that you would like to see? What are we currently selling/doing that you would like to see more of?
While we can’t promise to do exactly what you want, member input is important and will shape what happens.
Send your ideas to firstname.lastname@example.org.
And please join us for an open house at the new property on Saturday, Dec. 18th from 12-5pm.
Thursday, November 25, 2010
Tuesday, November 16, 2010
After a long count of the record-breaking 1093 valid votes received, the results of this year’s Board election are complete.
The following five candidates will join the Board of Directors this January (the total votes received by each candidate follow their name):
TJ Johnson (693 votes)
Rochelle Gause (635 votes)
Erin Genia (568 votes)
John Regan (551 votes)
Eric Mapes (545 votes)
All of the top 5 candidates have accepted the position.
The first runner-up was Susan Trinin with 315 votes.
From there, in order of votes received, were Teresa Young (289), Suzanne Shafer (277), Karen Bray (255), Kent Davis (242), Andrea Lipper (241), Kim Henderson (219), Linda Sternhill Davis (195) and Joshua Simpson (132). Susan Schaeffer, who withdrew from the race, received 86 votes.
A total of 1133 ballots were received. 38 votes were not counted due to unverified or inactive memberships. With a 230 vote difference between the lowest winning candidate’s votes and highest runner-up candidate’s votes, these uncounted ballots had no effect on the final outcome. Inactive membership is defined in our bylaws as a membership without a current address or whose dues payments are not up to date. You can read our full bylaws at http://www.olympiafood.coop/bylaws.html.
Ballots were counted in a three-part process. First, membership information on the front of the envelope was verified. Second, ballots were separated from their envelopes and piled in stacks of 100. Lastly, the votes were tallied by hand.
Ballot counting began shortly after 9pm last evening and continued into the early morning. Staff members Diana Pisco, Jayne Kaszynski, Jason Baghboudarian, and Grace Cox were joined by volunteers Raelyn Pisco-Eckert and Jaime Kaszynski in counting ballots. Many thanks to Mo Tobin, James Scott, Jason Baghboudarian, volunteer Scott Bishop, and Board member Jackie Krzyzeck for their work updating the membership database and verifying memberships. Several people contacted the Co-op about observing the counting (and were invited to come), but none of them did so.
All envelopes were saved, as were all ballots. Ballots were bundled in batches of 100 with their tally sheets and locked in a secure location at our downtown office.
Although we were prepared to continue counting during a power outage with flashlights and candles, the Co-op office was not affected by last night’s blackouts!
Thanks to everyone who ran for the Board, and to all members who took part by casting a vote.
Monday, November 15, 2010
The purpose of this application is to create a formal process for general members of the Olympia Food
Cooperative to become involved with the Boycott Policy update process. It is the intention of the Board of
Directors to build a subcommittee made up of individuals representative of the diversity of the Olympia
Food Cooperative. Four members will be selected to join the committee.
Boycott Subcommittee Application
Thursday, November 4, 2010
The Co-op's Annual Meeting planners recently learned that the site of our meeting, the Cherry Street Loft, is not wheelchair accessible. A staircase is the only method of access to the room. We sincerely apologize to our members for this oversight.
Because our bylaws do not permit us to relocate the meeting this close to the event, we are opening our downtown office's meeting room to members who may have difficulty entering the Loft. We will stream a live broadcast of the meeting to this space, and food and beverages will be available. We are working to create a way for members at this site to be able to take part in the "question and answer" period with the Board.
Again, we sincerely apologize that our annual meeting will not be fully accessible. We strive to keep the Co-op "welcome to all," and we realize we've fallen short of this goal. We hope that our off-site, live-broadcast location will be a sufficient solution for this meeting, and we will ensure that accessibility remains a high priority in planning future events.
Sunday, September 26, 2010
This Boycott: After extensive discussion and airing of diverse opinions, the Co-op Board could not consent to rescinding the boycott.
The Co-op Board is working to clarify the language around what will end the boycott and has solicited diverse informed input.
The Boycott Policy: The Co-op Board is forming a sub committee to review the OFC boycott policy. This committee will include Co-op Board members, staff members, and Co-op members at large. The Board will begin taking applications from members who are interested in serving on the committee. Applications will be available on the website November 15th.
Community Involvement: The Co-op Board is considering the next steps for community dialogue and community involvement.
Member Vote: Representatives of the ‘It’s Our Co-op’ group who solicited signatures on a petition outside of the stores have told the Co-op Board, that the petition was not intended to trigger a member vote. However, any member is welcome to propose a member initiated ballot process and should contact the Co-op board to begin this process. (email@example.com)
Monday, September 6, 2010
Olympia Food Co-op: Sixth Annual Harvest Party!: "Join the Celebration! The Co-op’s Sixth Annual HARVEST PARTY is Sunday, September 12! All members of the Co-op community are encouraged to ..."
Wednesday, August 11, 2010
Please, in respect for fellow Co-op members, do not bring signs to the forum. If you would like to show support for or against the boycott, consider using colored ribbons or pins. This will give you the opportunity to show your numbers without impacting other participants. Signs on sticks will not be allowed in the room.
Thank you for helping us make this a safe and welcoming place for members of all points of view.
Tuesday, August 10, 2010
The Board’s goal is to gain a deeper understanding of members’ ideas and responses to the question, “Where do we go from here?”
Three specific sub-topics were identified through listening to members at the stores, receiving comments by email and phone, and meeting face-to-face with groups in support or opposition to the boycott. The topics are:
1. The Israeli-product boycott: What should happen?
2. The Co-op’s overall boycott policy and process: What would make it better?
3. The Co-op community: How do we continue to talk about tough issues?
Co-op members can choose to speak publicly, complete a written feedback form, and/or contribute to a “mural” of ideas posted on the walls.
Members who wish to speak will choose one of the three topic areas listed above and sign up to comment on that topic. The amount of time that is spent talking about each of the topics will depend on how many people sign up for each one.
Each member will have up to two minutes to speak. We will accommodate as many members as possible in the time we have.
The Board is working to create an environment where everyone can express themselves and be respected. Participants whose intent is to disrupt or who cannot adhere to the ground rules may be asked to leave.
The ground rules are:
Demonstrate respect for all participants through your words and body language. Avoid assumptions about others and stereotypes.
Speak from your own experience instead of generalizing (use “I” statements).
Direct your comments to the Board.
One person speaks at a time. Please refrain from applauding, booing, etc. (This will save time and allow more members an opportunity to speak.)
Press, recording, etc.:
Instead of taking notes by hand, the Co-op will videotape the Board and speakers. The purpose of the video is solely to create a record for the Board so that they can be present and listen in the moment, and have an accurate record to review afterward. This video will not be broadcast or distributed. The focus will be on the speakers, not on the general audience.
Members of the local press might attend the forum. Because our highest priority is our members, non-member reporters will be asked to wait until all members have been seated to determine whether there is room for them. As a safety precaution and to encourage open dialogue, we request that members of the press do not record or take photographs, and that they do not quote anyone by name, unless given specific permission to do so. Press packets will be available.
Recognizing that cell phone and internet technologies allow all of us to be reporters, we also request that members of the audience not record or photograph the forum.
Maralise Hood Quan,
Executive Director of Pierce County Dispute Resolution Center
Maralise Hood Quan brought a great deal of experience in the field of conflict resolution to the Pierce County Center for Dispute Resolution when she became the Executive Director in May 2007. Before earning her BA in International Relations and Conflict Management, Maralise had already worked in intercultural and nonviolent conflict resolution settings in her native Washington State, primarily with migrant workers.
She moved to Central America in 1985 where she became Coordinator of the Conflict Resolution Program at the University for Peace in Costa Rica. There she was instrumental in the success of such projects as the Central American Peace Education curriculum, World Conflict Resolution Center, regional peace negotiations and as well as multiple conflict resolution training opportunities.
After years of working together as consultants to help resolve conflict, Maralise and her husband, Julio Quan, returned to Washington in 2000. Her work as a professional mediator in a small firm focused on land use, state agency mediations, and problem solving services led her to pursue her long-time interest in the law-making process. She subsequently became Chief of Staff to State Representative Dennis Flannigan, serving the people of the 27th Legislative District for five years. In her spare time, she went to law school, receiving her Juris Doctorate in 2008.
Her current projects include the Washington State Council on Traumatic Brain Injury, Pierce County Housing Justice Project, Connexion Latina, Walk the Waterfront, and the Greater Tacoma Community Foundation Fund for Women and Girls.
Friday, August 6, 2010
The Board of Directors would like to acknowledge and appreciate the passion being expressed by members over the recent decision to honor the called boycott of Israeli products. Members who oppose the boycott, members who support the boycott, and members whose primary concern has been the process used to make the decision have taken the opportunity to raise their voices in the aftermath of the decision. We thank you all for your engagement.
We are honored by the level of concern and care our members feel for the Co-op, and have appreciated the willingness of individuals and groups to maintain respectful discourse and share the space at the Co-op.
How the decision came to be made by the board:
Over two years ago the Co-op staff received a suggestion from a volunteer cashier, who requested that we honor the boycott of Israeli products. Per the current boycott policy, the request was routed to the Merchandising Team to evaluate and create a proposal for staff’s consideration. Recognizing the strong feelings among staff on both sides of the issue, the team, rather than making a proposal to staff, opted to send the issue to the board of directors.
At the May 2010 board meeting, the board sent the issue back to staff with the request that staff first go through the consensus process outlined in the boycott policy. The staff rep to the board was asked to create a proposal for staff to consider.
In the process of consideration of the proposal, several staff members expressed strong support for the proposal, while several others indicated that they would block the proposal from moving forward. Most staff expressed opinions somewhere in between. All staff members were given the opportunity in their work group meetings to express their feelings and positions on the boycott. The feedback was reported to the board, and the proposal was sent to us for further consideration.
The board consented to the proposal in our monthly meeting July 15, 2010. At the same meeting we agreed to sponsor a member forum on the issue. The board also asked the staff to review the boycott policy.
Since the decision, the Co-op has received hundreds of messages by phone and e-mail, both in support and in opposition to the boycott and to the process used to make the decision. Supporters and opponents have rallied at the Co-op and spent hours tabling at the store. Board members have been in attendance at the stores, listening to members, relaying member feedback to the board as a whole, and using this information to consider the next steps.
At this time the board makes the following commitments:
The Process: We believe that we were operating within the letter of co-op policies when we approved this boycott proposal. After listening to member concerns we agree that these policies could be improved. We commit to work with staff and members to review and revise the current boycott policy and board procedures for soliciting member input such as posting board agendas on the web-site prior to each monthly meeting.
The Content: We acknowledge that some of the wording of the boycott can be interpreted in more than one way. We recognize the right of all people, including Israelis & Palestinians, to live in peace and security. We commit to working with members on clarifying the boycott proposal to be explicit with these goals.
What Next: We commit to creating a process to provide members an opportunity to express their opinion regarding the boycott. This process will include at least one member forum and may include a member ballot.
At this time the board is listening to member feedback and ideas for the next steps. Information gathered at the member forum as well as conversations with community members will help us guide the process moving forward. We commit to keeping members informed and involved as we consider what is best for our organization.
In the meantime, we encourage all members to stay engaged in the process by attending the Member Forum, Thursday, August 12th, 6:00-8:30 pm. The forum will be held at the Olympia Center, 220 N. Capital Way. Members will be seated first, then if there is additional space, community members will be invited to observe. Bring your membership card.
Check the Co-op’s web-site for other events & communication on this issue.
You can continue to contact the board by writing firstname.lastname@example.org, or calling 360-357-1106 extension 13.
Wednesday, July 28, 2010
Many thanks to the co-op member who pointed me to the CAIR (Council on American-Islamic Relations) website. Check out their Islamophobia page.
Also take a look at the Arab American Institute Foundation's Notes on Anti-Arab Racism.
In order to include as many co-op members as possible, the Olympia Food Co-op’s Member Forum on the Israeli products boycott has been moved to Thursday, August 12th, from 6-8:30 at the Olympia Center. This date change allows us to secure a larger room for the Forum.
For more details about the Member Forum, stay tuned to this blog!
The Board of Directors of the Olympia Food Co-op recognizes that the decision to boycott Israeli products has put a strain on the organization, impacted staff, volunteers and the membership, and that they did not adequately prepare the staff or community for it. They are concerned by this impact on the community and dedicated to listening to member feedback. In addition to the Member Forum, members can direct comments to email@example.com or call 360-357-1106 x13.
Tuesday, July 27, 2010
The Past Didn't Go Anywhere: Making Resistance to Antisemitism Part of all of our Movements
Saturday, July 24, 2010
On Thursday July 15th 2010 the Board of Directors of the Olympia Food Co-op decided to boycott Israeli made products and divest from investments in Israeli companies. The decision to boycott was made based on the Co-op’s mission statement in accordance with our bylaws, and based on information from respected international sources.
Olympia, WA. (Olympia Food Co-op) July 21, 2010: The Olympia Food Co-op’s Board of Directors has decided to boycott Israeli-made products and divest from investment in Israeli companies.
The boycott of Israeli-made products is part of a long-history of social justice work carried out by the Co-op in accordance with their mission. In addition to “provid(ing) wholesome foods and other goods and services” the Co-op “strive(s) to make human effects on the earth and its inhabitants positive and renewing and to encourage economic and social justice.” The co-op also currently boycotts products made in China and Coca-Cola products, and has taken part in other boycotts in the past.
The decision to join the boycott of Israeli-products was based on credible information about human rights abuses from respected international groups such as the United Nations, Red Cross, and Amnesty International. The boycott asks that:
- Israel end its occupation and colonization of all Arab lands and dismantles the Wall;
- Israel recognize the fundamental rights of the Arab-Palestinian citizens of Israel to full equality;
- Israel respects, protects and promotes the rights of Palestinian refugees to return to their homes and properties as stipulated in UN resolution 194.
This decision does not represent any other opinions toward the nation of Israel nor does it indicate approval of violence used by either side of this conflict.
The Israeli-product boycott was presented to the co-op by co-op members who were also involved in the Olympia BDS (Boycott, Divest, and Sanctions) group. The boycott was in line with the Co-op’s stated boycott policy. The Board made the final decision after members of the staff collective were unable to reach full consensus on the boycott.
The boycott is a non-violent tool for social change with a long history, from the Indian “Swadeshi” boycott of British goods, to the Montgomery bus boycott in the 1950s, to the California grape boycott in the 1960s, and the Boycott, Divestment, and Sanctions campaign on apartheid South Africa.
About the Olympia Food Co-op: The Olympia Food Co-op is a member-based, not-for-profit, natural foods grocery store with two locations in Olympia, WA. The Olympia Food Co-op has provided healthy, organic and local food to the Olympia area since 1977, with an emphasis on promoting social and environmental responsibility. The stores are collectively managed and largely volunteer-run.
Note: We are working on emailing this statement to all of our members.
July 23, 2010
At the July Board meeting, the OFC Board of Directors approved a boycott of Israeli products. Since then we have received both letters of support and disagreement. We have received strong support for this decision; in addition, we have had members resign their membership, ask for the decision to be rescinded and ask the Board to review their process and policies. We recognize that this decision has put a strain on our organization and impacted our staff, volunteers and membership and we did not adequately prepare the staff or community for it. We are concerned by this impact on the community and want to listen to your feedback about this issue.
The board has scheduled a forum for members on August 12 at 6 p.m. at the Olympia Center plus, please feel free to email us at firstname.lastname@example.org or call and leave a message at 360-357-1106 Ext.13. Board members will also visit the stores to listen to members' opinions and concerns.
Sincerely,The Olympia Food Co-op Board of Directors
Whenever possible, the Olympia Food Co-op will honor nationally recognized boycotts which are called for reasons that are compatible with our goals and mission statement.
Exceptions to this policy include:
A: Staple products that are being boycotted across the board or for which alternative brands or product lines or not available; or,
B: Dietary specialty products for which alternatives are not available.
In the event that we decide not to honor a boycott, we will make an effort to publicize the issues surrounding the boycott as well as why we are continuing to carry the product in question, to allow our members to make the most educated decisions possible.
When we become aware of a boycott of a product that we carry, we will gather as much of the following information as possible:
A: Who is calling the boycott;
B: How to contact them;
C: Basic outline of the issues involved;
D: Parameters of the boycott (what products are specifically involved); and,
E: What will end the boycott.
If a member informs us of a boycott, we will ask them to provide the above information.
A request to honor a boycott may come from anyone in the organization. The request will be referred to the Merchandising Coordinator (M.C.) to determine which products and departments are affected. The M.C. will delegate the boycott request to the manager(s) of the department which contains the largest number of boycotted products. The department manager will make a written recommendation to the staff who will decide by consensus whether or not to honor a boycott.
The recommendation should include:
A: Who’s calling the boycott and why
B: List of products we carry that would be affected
C: Information on availability of alternative products (including price)
D: Significant difficulties in honoring the boycott
E: Recommendations of other affected department managers
F: Exceptions to the recommendation (e.g. “I recommend we honor the boycott of Chinese products except for hemp twine, and here'’ why."”
The department manager will post a sign informing customers of the staff’s decision and reasoning regarding the boycott. If the staff decides to honor a boycott, the M.C. will notify the boycotted company or body of our decision.The Co-op will not accept bulk orders for items produced by the target of a Co-op honored boycott. Bulk orders for items produced by targets of boycotts which the Co-op has not yet formally chosen to honor will be accepted.
Approved May, 1993
1. NAME The name of the corporation is The Olympia Food Cooperative (hereinafter the Cooperative).
2. PURPOSES The cooperative has been formed under the Washington Nonprofit Corporations Act, R.C.W. 24.03. The purpose of the Cooperative is to contribute to the health and well-being of people by providing wholesome foods and other goods and services, accessible to all, through a locally-oriented, collectively managed, not-for-profit cooperative organization that relies on consensus decision making. We strive to make human effects on the earth and its inhabitants positive and renewing and to encourage economic and social justice. Our goals are to:
1. Provide information about food;
1. ELIGIBILITY Membership in the Cooperative is open to any person who meets all qualifications set forth in these bylaws and who pays a non-refundable lifetime membership fee. The amount of such fee shall be set by the Board. The Board may designate different classes of membership. The amount of the membership fee may vary for different classes of members. Any financial obligation of membership may be waived in whole or in part by the Board of Directors (hereinafter the Board).
2. NON-DISCRIMINATION The Cooperative strives to be egalitarian in all aspects of its business operations. The Cooperative works to serve a diverse population by incorporating procedures and practices that remove barriers to classes of people who are oppressed or are denied power and privilege in society generally. These classes of people include people who are discriminated against based on race, sex, religious creed, age, disability, size, sexual orientation, gender orientation, marital status and economic status.
3. MEMBER STATUS An active member maintains a current address on file and keeps current in their dues. An active member becomes an inactive member if they;
1. fail to pay dues; or
4. CAPITAL ACCOUNT Members shall pay dues into a capital account. The Board may set the amount of dues. Upon becoming an inactive member, members may have all money they have paid into the capital account refunded, unless the member’s dues have been transferred from the capital account pursuant to paragraph II.5.
5. INACTIVE MEMBER DUES Inactive member dues may be transferred from the capital account to the Cooperative's accounts according to policies and procedures established by the Staff and approved by the Board.
6. ANNUAL MEETING An annual meeting of the membership shall be held each year. The place, day, and hour of the meeting shall be mailed to all active members at least 10, but not more than 50 days, prior to the meeting. In addition, notice of the meeting shall be posted at the Cooperative at least 10 days prior to the annual meeting.
The purpose of the annual meeting is to provide an opportunity for the Board and members to discuss the activities of the Cooperative. The Board shall establish the agenda for the annual meeting in a manner that allows for members to propose agenda items.
7. MEMBER VOTING In all instances of member voting, ballots may be received at the Cooperative, by mail, or at a meeting of members. No proxies are allowed and each active member shall have one vote. Unless otherwise specified in these bylaws, or by law, a simple majority vote is required for elections and other membership actions. The Board may prescribe additional rules and procedures for elections as appropriate. The Board shall take steps to encourage maximum participation by the membership.
8. MEMBER-INITIATED BALLOT Any member may initiate a ballot for vote by the general membership by following the Member-Initiated Ballot Procedure and Petition Requirements that are prescribed by the Board. All petitions for initiating a ballot must be signed by 1/2 of the average number of voting members from the previous three annual elections, or 300, whichever is greater. Unless otherwise specified by State law, a 60% majority is required for a member-initiated ballot to pass.
9. QUORUM An election must meet a quorum of 100 active members to be considered valid.
10. SPECIAL MEETING 300 Active members or ½ of the average number of voting members from the previous three elections, whichever is greater, may petition for a special meeting of the membership to take place within 90 days from the filing of the petition with the Board. The petition shall state the business to be discussed at the special meeting and the meeting shall be limited to such business. The Board may also call special meetings. Notice of special meetings shall be mailed to all active members at least 10, but not more than 50 days prior to the time of the meeting. The notice shall contain the time, place, and agenda of the special meeting.
11. MARKUPS Members shall pay markups on goods purchased from the Cooperative which shall be less than those paid by non-members. Volunteer Working Members are eligible to pay markups on goods purchased from the Cooperative which shall be less than those paid by non-volunteers. The Board shall determine the procedure and amount of special membership category discounts and non-member mark-ups.
12. MEMBER INDEMNITY Members are not liable for the debts of the Cooperative.
13. COMMUNICATION Members shall maintain free-flowing communication with the Board, Staff, and other members.
III. Board of Directors
1. GENERAL RESPONSIBILITIES The affairs of the cooperative shall be managed by a Board of Directors.
2. NUMBER, AND TERM The Board shall consist of a minimum of six directors and a maximum of ten directors. The exact number of directors shall be fixed by resolution of the Board. No reduction in the membership of the Board shall serve to shorten the term of any director then elected and serving. At least one Director shall be a member of the staff. Directors elected by the membership shall serve two year terms. No Director elected by the membership shall serve more than four consecutive years.
3. ELIGIBILITY Any active member is eligible to serve as a Director of the Cooperative.
4. ELECTION OF BOARD MEMBERS Board members shall be elected by the membership, except for the Staff representative, who shall be appointed by the Staff. The Board may prescribe the manner and procedures for membership elections, except that elections shall be held annually.
5. VACANCIES In the event of a vacancy on the Board of Directors, the remaining Board members may appoint a new Director. The appointed Director shall serve until the next Board election. Any Board appointed Director is eligible to run for an elected term at the next election.
6. DECISION MAKING Board Decisions are made by consensus.
7. QUORUM For purposes of Board action, unless otherwise specified or required by law, a quorum shall be a majority of the Board.
8. CONTRACTS FOR PROFIT Except for fair compensation for services actually rendered, a director shall not during her/his term of office be a party to a contract for profit with the Cooperative differing in any way from the business relations accorded members generally or upon terms differing from those generally current among members.
9. CONFLICT OF INTEREST Directors shall be under an affirmative duty to disclose an actual or potential conflict of interest in any matter under consideration by the Board. Directors having such an interest may not participate in the discussion or decision of the matter unless otherwise determined by the Board.
10. REIMBURSEMENT The Cooperative may, if authorized by a general Board resolution, reimburse individual Directors for reasonable expenses required to attend Board and committee meetings. To be eligible for reimbursement the Director must be present for the entire Board meeting.
11. REMOVAL Any Director may be removed from the Board whenever the Board determines that such removal will be in the best interest of the Cooperative. Before a Director is removed, that Director shall be given reasonable prior notice and a reasonable opportunity to speak before the Board at a regular meeting. Removal shall require a consensus minus-one vote of the Board. The membership may also remove a director through the member-initiated ballot process.
12. RESIGNATION A director may resign by submitting a written resignation to the Board with thirty days notice. Absence from three (3) Board meetings in a Board members term without providing prior notification shall constitute resignation from the Board. Exceptions to this policy may be made by consensus of the Board.
13. BOARD DUTIES Except as to matters reserved to membership by law or by these bylaws, the business and affairs of the Cooperative shall be directed by the Board of Directors. The major duties of the Board are to:
1. employ Staff, approve the make-up of the hiring committee, approve job descriptions, and approve a hiring policy;
14. DISPOSAL OF ASSETS The Board may not dispose of all or substantially all of the Cooperative's assets without prior approval of two-thirds of the active members.
15. SUPREMACY The Board shall not exercise any power under these bylaws which is in conflict with the articles of incorporation or applicable state or federal law.
16. MEETINGS The Board shall meet at least twelve times a year. Board meetings shall normally be open to the membership. The Board may close meetings at its discretion to discuss personnel matters, legal matters, or other items which require private discussion. Extra or special meetings may be called at the discretion of the Board or by petition of 25 active members, provided that the petition specifies the business to be conducted at the meeting.
17. ACTION WITHOUT MEETING The Board may act without meeting if all Directors consent. The action shall be recorded in writing at the time it is made and included in the minutes of the next Board meeting. Any action taken under this procedure shall be fully effective.
18. INDEMNIFICATION To the full extent permitted by the Washington Non-Profit Corporation Act the cooperative shall indemnify any person who was or is a party or is threatened to be a party to any civil, criminal, administrative, or investigative action, suit, or proceeding by reason of the fact that the person was or is a Director or officer of the cooperative against expenses (including attorney's fees), judgements, fines, and liabilities reasonably incurred or imposed upon them in connection with or resulting from any claim, action, suit, or proceeding, provided that they acted in good faith and in a manner they reasonably believed to be in or not opposed to the best interests of the cooperative. The termination of any action, suit, or proceeding by judgement, order, settlement, or conviction or upon a plea of nolo contendere or its equivalent shall not create a presumption that the person did not act in good faith and in a manner which they reasonably believed to be in or not opposed to the best interests of the cooperative. The Board of Directors may obtain insurance on behalf of any person who is or was a Director, officer, employee, or agent against any liability arising out of their status as such, whether or not the cooperative would have power to indemnify her/him against such liability. The Board of Directors may, at any time, approve indemnification under the Washington Non-Profit Corporation Act of any person which the cooperative has the power to indemnify. The indemnification provided by this section shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or contract.
MAJOR RESPONSIBILITIES The major responsibilities of the Staff are to:
A. keep the store functioning and open regular hours.
B. present comprehensive financial statements to the Board quarterly or as requested;
C. keep accounting records in accord with generally accepted accounting principles;
D. maintain accurate and up-to-date corporate records, articles, Bylaws, Board meeting minutes, membership meeting minutes, staff meeting minutes, and required reports; and make these documents accessible to members.
E. maintain accurate and up-to-date membership records including names, addresses, fee records, and dues records;
F. maintain accurate and up-to-date records of the names and addresses of all creditors;
G. maintain adequate insurance and bonding;
H. regularly propose to the Board updated personnel policies and employee benefit programs;
I. maintain systems for control of all operations;
J. maintain adequate channels for taking and responding to member suggestions, commendations, and complaints;
K. maintain all facilities in good repair and in sanitary and safe condition;
L. provide effective and consistent programs for consumer and cooperative information;
M. maintain free-flowing communication between Staff, Board, committees, and the membership;
N. carry out Board decisions and/or membership decisions made in compliance with these bylaws;
O. carry out all activities and act in accordance with applicable law, the articles of incorporation, and the bylaws of the cooperative.
V. Financial Information
1. FISCAL YEAR The fiscal year ends December 31.
2. AUDIT COMMITTEE The Board shall name an audit committee or select an experienced accountant to conduct an audit every three (3) years. Members of the audit committee or the accountant may not be employees, or officers of the cooperative or their immediate families; Board members may be on the audit committee, but the committee may not be composed entirely of Board members. The audit committee or accountant shall report their findings to the Board in writing and in a timely fashion.
3. REPORTS The financial coordinator or a member of the Finance committee shall report to the members at the annual meeting and in the Cooperative's newsletter. The Finance committee will also report to the Board as required.
4. BONDING The Board may require bonding of employees.
1. BOARD ACTION In order to voluntarily dissolve the Cooperative, the Board of Directors must adopt a resolution recommending dissolution and direct that the question of dissolution be submitted to a vote of the membership.
2. NOTICE Appropriate notice of the vote must be provided as required by R.C.W.24.03.220.
3. VOTE NEEDED The Cooperative may be dissolved by a 2/3 vote of the active membership. No other business may be transacted at a special meeting called for the purpose of dissolving the Cooperative or on a ballot issued for the purpose of dissolving the Cooperative.
4. PROCEDURE Upon dissolution of the Cooperative the Board shall supervise the winding up of business, the paying of debts, and the distribution of assets.
These bylaws may be amended through a board or member-initiated ballot that remains open at least 30 days. Copies of the proposed bylaws changes shall be available at all locations of the Cooperative at least 30 days prior to the beginning of any vote to amend these bylaws.
Approved by the membership November 2005
Friday, July 23, 2010
- The Madison-Avanti Giving Garden
- Roosevelt Elementary School Student Garden
- Lincoln Elementary School Garden
Learn about the educational, and fruitful efforts of these students and teachers in this article by our Co-op News team. The August/September issue of the Co-op News arrives in the stores and on our website in early August.
The Co-op’s Sixth Annual HARVEST PARTY is Sunday, September 12!
All members of the Co-op community are encouraged to join in the fun of celebrating the bounty of our local foods at the Harvest Party Potluck, Sunday, September 12, at Lions Park in Olympia, from 2 to 6 pm.
This party is a casual gathering of everyone who helps make the Co-op and local production possible: local business owners and farmers, Co-op staff and working members, and all the members who have loyally shopped at the Co-op for more than 30 years.
We’ll be having a big potluck with as much local food and drink as we can come up with- and it’s usually quite a lot! Offerings from your home gardens and kitchens are a welcome addition to the feast. There will be live music, samples, a raffle, and games for all ages. You can find your creative side with the apple painting contest or try your aim with our second attempt at a composting produce toss! Volunteer help is always appreciated with this event; please contact a working member coordinator at either store if you’re interested in volunteering, either at the party or in advance.
Mark your calendar: the 6th Annual Harvest Party will be at Lions Park (Southeast Olympia at Wilson and 7th), Sunday, September 12, from 2 to 6 pm.